If you think it’s enough just to keep track of your assets, your workforce, and keep track of Maintenance OS, you’re just looking at the tip of the iceberg.
Your company may have more “money” invested in assets and infrastructure than your bank account. This itself indicates the importance of properly addressing the maintenance of all this heritage.
1 – Control employee tools:
What are the company tools? When were they taken out? Where did the new tools we bought go? These are frequently asked questions in companies where proper tooling control is not performed. Therefore, the control of the delivery and return of protective tools and equipment, as well as the issuance of terms of responsibility, must be a priority of the maintenance sector.
2 – Control the maintenance stock
Inventory control of maintenance, replacement, and spare parts is very important to know exactly where to look for and find the desired part in order to quickly fix mechanical problems. The more time you spend looking for a part that may not even be in stock, the longer the work order is serviced, the lower the staff’s productivity, which only increases maintenance costs.
3 – Control the availability of manpower (Absences and overtime)
This control is essential for data such as backlog, availability, and costs to be accurately extracted. Unfortunately, it is common to note that managers leave only the Personnel Department to control the absences and overtime of maintenance staff, but without this control it becomes a very difficult task to schedule maintenance services, leading to management inefficiency as it will fail. Comply with plans established for lack of manpower at the time maintenance is generated.
4 – Control maintenance costs (labor, parts and third parties)
Proper maintenance cost management is vital for any organization, in an increasingly competitive marketplace, achieving production efficiency at lower costs can become a major competitive differentiator. Therefore maintenance plays a key role in being able to measure your costs through well-defined scheduled maintenance plans, third party maintenance and labor cost records as well as having control of your basic operating costs (parts and labor).
At this point, it is necessary to use software that automatically manages the costs involved in each phase of the service, from the maintenance schedule to the insertion of parts/purchases in the services performed.
5 – Control maintenance performance / Satisfaction with services performed
A major enemy of maintenance efficiency is the high amount of rework. However, this could easily be remedied based on identifying items such as:
– Lack of training of maintainers to perform the service
– Incorrect machine operation
– Customer satisfaction (internal/external) with the service performed
Attention to these items can avoid major headaches for managers who often run out of time to meet two or even three times the same request in a very short time, often without having the manpower to do so. As a result, many important (preventative) maintenances ends up falling back and even falling into oblivion, given a large number of correctives, rework and complaints from the production sectors.
6 – Control the goals of maintenance indicators
Given the high competitiveness of companies, it is common for all companies to set their production goals (day/week/month), and to achieve these goals it is necessary that their machines are available and in perfect operating condition, which leads the industry. maintenance to set your goals such as:
MTBF (Mean Time Between Failures)
MTTR (Average Repair Time)
Reliability
On-time Service Completion Rate
The maintenance goals must be constantly analyzed and redefined so that they increasingly contribute to the high performance of the organization.
7 – Implement a computerized system
The implementation of this and other controls essential for efficient maintenance management does not necessarily require the use of a management system. Other more manual processes or spreadsheets may be used to generate these controls and information.
It turns out that efforts to keep all of this information properly integrated and managed hardly survive today without the foundation of a computer system, and when they do, they become much more costly and recurring from human error.
We have listed 5 advantages of deploying expert management systems to assist with Control, Planning and Maintenance Management:
1. Optimization of information flow allowing greater agility and organization;
2. Reduction of operating and administrative costs and productivity gains;
3. Greater integrity and veracity of information;
4. Greater stability;
5. Greater security of access to information.
